August 24, 2011 - The Joint Commission issued an alert today on how to lower risks posed by ionizing radiation from imaging exams while maintaining diagnostic image quality. The Joint Commission said healthcare organizations can reduce avoidable risks by raising awareness among staff and patients about the increased risks associated with cumulative doses and by providing the right test and dose through effective processes and new technology.
If a patient receives repeated doses of ionizing radiation, harm can occur from the cumulative effect over time.(1,2,3) Conversely, using insufficient radiation may increase the risks of misdiagnosis, delayed treatment or, if the initial test is inadequate, repeat testing with the attendant exposure to even more radiation.(4)
The risks associated with the use of ionizing radiation in diagnostic imaging include cancer, burns and other injuries.(1,5,6,7) X-rays are officially classified as a carcinogen by the World Health Organization’s International Agency for Research on Cancer, the Agency for Toxic Substances and Disease Registry of the Centers for Disease Control and Prevention, and the National Institute of Environmental Health Sciences.(1)
The Joint Commission said over the past two decades, the U.S. population’s total exposure to ionizing radiation has nearly doubled.(8) Diagnostic imaging can occur in hospitals, imaging centers, physician and dental offices, and any physician can order tests involving exposure to radiation at any frequency, with no knowledge of when the patient was last irradiated or how much radiation the patient received.
While experts disagree on the extent of the risks of cancer from diagnostic imaging, there is agreement that care should be taken to weigh the medical necessity of a given level of radiation exposure against the risks, and that steps should be taken to eliminate avoidable exposure to radiation.(7) Patients most prone to harm from diagnostic radiation are children and young adults;(11) pregnant women;(12) individuals with medical conditions sensitive to radiation, such as diabetes mellitus and hyperthyroidism;(6) and individuals receiving multiple doses over time.(2) The diagnostic procedures most commonly associated with avoidable radiation doses are computed tomography (CT), nuclear medicine and fluoroscopy.(13) The Joint Commission alert focuses on diagnostic radiation and does not cover therapeutic radiation or fluoroscopy.
Accreditation, Registry Requirements
As a result of the potential dangers associated with ionizing radiation, the Centers for Medicare and Medicaid Services (CMS) will require the accreditation of facilities providing advanced imaging services (CT, magnetic resonance imaging [MRI], positron emission tomography [PET], nuclear medicine) in non-hospital, freestanding settings beginning Jan. 1, 2012. In addition, the state of California has mandated that facilities that furnish CT X-ray services become accredited by July 1, 2013. This California law also requires the documentation of the dose of each CT exam, annual verification of each dose by a medical physicist; and reporting dose errors to patients and physicians. In addition, in May, the American College of Radiology (ACR) launched its National Radiology Data Registry (NRDR).
Addressing contributing factors to eliminate avoidable radiation dosing, there are actions that organizations can take. First, staff should be aware of the contributing factors to, and activities that can help eliminate, avoidable radiation doses, which include:
• A comprehensive patient safety program, including education about dosing in imaging departments;
• Awareness of the potential dangers from diagnostic radiation among organizational leadership, hospital staff and patients;
• Adequate awareness among physicians and other clinicians about the levels of radiation typically used and related risks;(1,6,14,15)
• Training on how to use complex new technology;(4)
• Guidance in the appropriate use of potentially dangerous procedures and equipment;(16)
• Adequately trained and competent staff;
• Knowledge regarding typical doses;
• Clear protocols that identify the maximum dose for each type of study;
• Consulting with a qualified medical physicist when designing or altering scan protocols;
• Communication among clinicians, medical physicists, technologists and staff;
• Safety, operational and functional checks of the equipment before initial use and periodically thereafter.
Actions Suggested by The Joint Commission
Healthcare organizations can reduce risks due to avoidable diagnostic radiation by raising awareness among staff and patients of the increased risks associated with cumulative doses and by providing the right test and the right dose through effective processes, safe technology and a culture of safety.
• In order to reduce the exposure of the patient to ionizing radiation, use other imaging techniques, such as ultrasound or MRI, whenever these tests will produce the required diagnostic information at a similar quality level.(17)
• Create and implement processes that enable radiologists to provide guidance to and dialogue with referring physicians regarding the appropriate use of diagnostic imaging using the American College of Radiology’s Appropriateness Criteria.(17)
• Adhere to ALARA guidelines as required by the Nuclear Regulatory Commission. The ALARA acronym stands for “as low as reasonably achievable” – making sure doses are as low as possible while achieving the purposes of the study.(18)
• Adhere to the Society for Pediatric Radiology’s Image Gently guidelines when providing imaging radiation (or fluoroscopy) to children(11,19,20) and, for adults, adhere to the Image Wisely guidelines (developed by the American College of Radiology and the Radiological Society of North America in collaboration with the American Association of Physicists in Medicine and the American Society of Radiologic Technologists).(22)
• Provide physicians and technologists with reference doses based on anatomy, purpose of the study and patient size. Establish appropriate dose ranges for high-volume and high-dose diagnostic imaging studies.
• Radiologists should assure that the proper dosing protocol is in place for the patient being treated.
• Institute a process for the review of all dosing protocols either annually or every two years to ensure that protocols adhere to the latest evidence.
• Investigate patterns outside the range of appropriate doses. Track radiation doses from exams repeated due to insufficient image quality or lack of availability of previous studies to identify the causes. Address and resolve these problems through education and other measures.(4)
• Record the dosage or exposure as part of the study’s summary report of findings.
• Create and implement policies and procedures delineating those responsible for approving changes to password-protected diagnostic imaging protocols and for monitoring new developments in diagnostic imaging. Provide for oversight of these policies and procedures and related activities, including control of the password, by a multidisciplinary group with expertise in radiation (such as a radiation safety committee), including a medical physicist.(4)
• Develop and implement policies and procedures that delineate physical protective risk reduction measures to be taken by staff delivering radiation to patients, including appropriate lead shielding for both patients and employees and radiation-protection training for all technologists.(4,21)
• Expand the radiation safety officer’s role to explicitly include patient safety and involve the officer in the organization’s patient safety committee.
• Ensure all physicians and technologists who prescribe diagnostic radiation or use diagnostic radiation equipment receive dosing education and are trained on the specific model of equipment being used.(4,17,21) Institute a process for annual education, review and competency testing.
• Perform an organization-wide audit/survey of diagnostic imaging equipment that has the potential of emitting high amounts of cumulative radiation. Implement a system for centralized quality and safety performance monitoring of this inventoried equipment under the supervision of a qualified medical physicist or your organization’s multidisciplinary group with radiation expertise or both. (This equipment may no longer solely be within the province of the radiology department and may be located within a variety of hospital or clinical departments, including the cardiac catheterization suite and the OR. In the ambulatory setting, this equipment may be found in physician or dental offices.)
• Have a qualified medical physicist test all diagnostic imaging equipment initially and at least annually or every two years thereafter to assure proper installation and calibration, and review scanning protocols and doses.(4) Such tests should be conducted in accordance with applicable state and federal laws and regulations. Where no such regulations exist, tests should be conducted in accordance with the applicable standards as promulgated by the American Association of Physicists in Medicine.
• Ensure that recommended quality control, testing (including daily functional tests) and preventive maintenance activities are performed in accordance with manufacturers' guidelines. The healthcare organization, in consultation with the medical physicist, should identify in writing these activities, their frequencies and who will perform them.
• Invest in technologies that optimize or reduce dose.(4,19,22,23)
• Use the following Joint Commission standards to support the use of safe and effective diagnostic radiation: LD.03.01.01, LD.03.04.01, LD.03.05.01, LD.03.06.01 (all programs). The concepts in these standards promote a safety culture, which is necessary for the safe use of diagnostic radiation. A safety culture is expressed in the beliefs, attitudes and values of an organization’s employees regarding the pursuit of safety. It is present in the organization’s structures, practices, controls and policies, which are used to achieve greater safety.
In addition to these recomendations, the Joint Commission endorses the creation of a national registry to track radiation doses as the start of a process to identify optimal and reference doses.(1,7,16) It encourages manufacturers to incorporate dosage safeguards into equipment and to capture dose information in the patient’s electronic medical record and national dose registry.(13)
The commission also supports stricter regulations designed to eliminate avoidable imaging and monitor the appropriateness of self-referred imaging studies (referral of a patient to a facility in which the referring physician has a financial interest).(16)
For more information: www.jointcommission.org.
Editor’s note: This Joint Commission Alert’s content is based upon input from the following: Jason H. Launders, senior project officer and medical physicist, ECRI Institute; Ronni Solomon, executive vice president and general counsel, ECRI Institute; Frank Federico, executive director, Strategic Partners, Institute for Healthcare Improvement; and W. Geoffrey West, Ph.D., DABR, CHP, president and chief medical physicist, West Physics Consulting, LLC.
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